Notice is hereby given that a meeting of the Ellis County Commissioners’ Court will be held on Monday,

March 25, 2013 at 3:00 p.m., in the Historic Ellis County Courthouse, Commissioners’ Courtroom (2nd flr), 101 W. Main Street, Waxahachie, Texas at which time the following will be discussed and considered, to-wit:

County Judge: Carol Bush County Clerk: Cindy Polley

Commissioners: Assistant County Attorneys:

Dennis Robinson, Commissioner, Pct. 1 Ann Montgomery-Moran

Bill Dodson, Commissioner, Pct. 2 Lee Auvenshine

Paul Perry, Commissioner, Pct. 3

Ron Brown, Commissioner, Pct. 4


County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act.

Motion to Open Court.

Invocation and Pledge of Allegiance – Commissioner Bill Dodson, Pct. 2


CONSENT AGENDA – Consideration and action to approve:


A1 Regular Bills, Payroll, and Officers' Reports

A2 Certification of the minutes from the Commissioners’ Court Agendas dated:

February 11, 2013 February 25, 2013 March 11, 2013

A3 The Statement of Elected/Appointed Official and Oath of Office for the following Emergency Service District Board Member: Rick Davis, ESD #9

A 4 Placement of the following vehicles on the list of authorized vehicles that are allowed to display regular exempt plates: 1) 2013 Chevy SUV VIN# 1GNSCAE08DR131765;

2) 2013 Chevy SUV VIN# 1GNSCAE05DR162889;

3) 2013 Chevy SUV VIN# 3GNMCFE05DG115206


F1 From 001-0375-50933, Consultant To 001-0375-50808, Auto/Gas/Oil – Joe White, Engineer

F2 From 001-0360-50846, Witness Fee To 001-0360-50601, DA, Travel Reimbursement. - Patrick Wilson, County & District Attorney

F3 From 010-0653-50807, FM2 Gen Exp To 010-0653-50910, FM2 Gas – Bill Dodson, Commissioner Pct. 2

F4 Approve refund of overpayment to the following accounts for payment in error:

Refund to be issued to: Account Amount Due

BAC Tax Services Corporation 229572 $2,837.21

Dovenmuehle Mortgage 255027 $4,058.96

Walter I. Ponivas and Alicia G. Ponivas 225797 $3,506.02

Industry Consulting Group 190398 $3,177.79

U.S. Bancorp Service Providers, LLC 232302 $2,795.27


1.1 Consideration and action to approve the sale of certain real property previously acquired at a delinquent tax foreclosure sale to Jody Drews in the amount of $1,000.00. Ellis County and the Ennis Independent School District acquired title to said real property at a tax foreclosure sale in Cause No. 17,753-TX, in the 40th Judicial District Court of Ellis County, Texas. Said property is described as follows: “Being all that certain lot, tract or parcel of real property described as Lot 12, County Line Estates, Phase 1, an Addition to Ellis County, Texas, and being more particularly described in that certain Deed of record in Volume 1928, Page 651 of the Deed Records of Ellis County, Texas.

- Carol Bush, County Judge

1.2 Consideration and action to authorize the Ellis County Purchasing Agent to prepare a Request for Proposal for jail management.

- Carol Bush, County Judge

1.3 Consideration and action to authorize the County Judge to sign contract with Vector Disease Control International for the establishment of a vector-borne mosquito surveillance program and possible ground-based spraying.

- Joe Stewart, Fire Marshal / Emergency Management Coordinator

1.4 Discussion, consideration, and approval for Ellis County to enter into an Interlocal Cooperative

Agreement with Hall County Sheriff's Office for the purposes of Texas Law Enforcement Telecommunications System (TLETS) / National Law Enforcement Telecommunications System (NLETS) access on their COPSync message switch.

- Joe Stewart, Fire Marshal / Emergency Management Coordinator

1.5 Discussion, consideration and approval for Fire Marshal’s Office to hire contract fire inspectors and

contract fire-watch personnel on an as needed basis.

- Joe Stewart, Fire Marshal / Emergency Management Coordinator


“The Commissioners’ Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners’ Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551.”

2.1 Pursuant to Section 551.072 of the Government Code, consultation with counsel regarding the possible sale or lease of real property “if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person.”

2.2 Consultation to deliberate the deployment, or specific occasions for implementation, of security personnel or devices under Sec. 551.076.



Signed this the _______ day of March, 2013.


Carol Bush

Ellis County Judge

I, the undersigned, County Clerk of the Ellis County Commissioners Court do hereby certify that the above Notice of Meeting of the Ellis County Commissioners Court is a true and correct copy of said Notice, that I received said Notice, and it was posted at the South doors of the Ellis County Courthouse, a place readily accessible to the general public at all times on the _____day of March, 2013, at ____________ a.m./p.m.

Cindy Polley, County Clerk

By__________________________________, Deputy