County Treasurer Judy Burden updated commissioners during their meeting Monday night, reporting much of the office’s backlog has been brought up to date.
About an eight-month backlog of bank reconciliations that existed in January 2007 when the office changed administration has, for the most part, been addressed, she said, noting all of the small bank account reconciliations are current as of August.
The general and clearing accounts are now reconciled through January, with Burden saying she expects to have those accounts caught up in the near future in coordination with the county auditor’s office.
Once caught up, all of the accounts will be able to be maintained in a current status, she said, noting there was no working office procedure manual in place when she joined the office.
A manual has since been developed, Burden said, saying she and her staff are set to take specialized training on the county’s software in October.
“We’ve come a long way. … It’s been a lot of hard work,” she said.
Receipting of revenues and bank deposits is now consistent and the office has been organized to allow a more efficient use of space, she said, discussing the various types of checks processed through the treasurer’s office and noting all revenues are receipted daily and undergo a daily audit before deposit.
The office also has been working under a 1995 retention schedule for documents, with Burden saying approval is being sought from the Texas Library and Archives Commission to work from a more current, revised schedule.
Burden joined the office in January 2007 after the election of Greg Wilhelm as county treasurer. After Wilhelm was appointed judge for Ellis County Court at Law No. 1 in May, Burden was appointed treasurer by the commissioners court.
“We appreciate very, very much what y’all have done,” County Judge Chad Adams said. “I want to also thank Mike (Navarro) and his auditor’s staff for helping out through the years.”
“They have definitely helped us,” Burden said. “We wouldn’t have got this far without them.”
A public hearing was held relating to House Bill 621, which exempts goods-in-transit or inventory unless a county acts otherwise.
Special projects director Holly Davis said Ellis County taxes inventory - such as at the Walgreen’s distribution center - at this time and would lose a significant amount of tax revenue if commissioners did not act.
No one spoke during the public hearing and the commissioners voted to continue the tax.
Figures from Ellis Central Appraisal District indicated the potential loss in taxable inventory was in the hundreds of millions of dollars.
In other business, the commissioners approved an addendum to the recently approved Code Red program and interlocal agreements with the cities of Ennis, Garrett, Bardwell, Alma and the Ennis and Avalon ISDs.
The county tax rate was approved at $0.393607 per $100 valuation.
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