OVILLA – With Tom Leverentz absent from Monday night’s Ovilla City Council meeting, those in attendance conducted a short session before going into executive session to consider a six-month review for City Administrator Randy Whiteman.

The council voted 4-0 to pass an order of the general election, which will be held May 9. Both April 28 and May 5 were set as the two designated days during the early voting period. Voting hours will be from 7 a.m.-7 p.m. per state law.

The council also approved a joint election agreement between the city and Midlothian ISD to share the use of voting equipment and a common polling place Election Day at Ovilla City Hall. The ruling will only apply to the sharing of equipment with the Midlothian ISD and involve no other voting days other than Election Day. The action was a clean-up item because the two cities have been operating without an agreement in place.

The council amended the fiscal Year 2008/2009 general fund budget and annual program of services to allow for an adjustment for codification expenditure. The amount was amended from $14,000, which was originally noted in an action item, down to $11,395, the amount of the bid from Franklin Legal Publishing.

The money will go toward codifying all of Ovilla’s ordinances that have been passed since 2004.

It was noted as well that a past city administrator had not chosen to have the ordinances codified, therefore the bid amount was for all Ovilla ordinances passed through Sept. 30, 2008. An additional $3,000 is also in the current year’s budget to assure all ordinances passed since Oct. 1, 2008 will also be codified as necessary.

In a second unanimous vote, Franklin Legal Publishing was awarded the proposal to codify and republish Ovilla’s Code of Ordinances.

A proposal with AVR to upgrade the utility billing software contingent to the homeowners’ association agreement was left tabled as it has been since a Sept. 22 council meeting.