NOTICE OF MEETING

ELLIS COUNTY COMMISSIONERS COURT

Notice is hereby given that a meeting of the Ellis County Commissioners Court will be held on Monday,

September 9, 2013, 10:00 A.M., in the Historic Ellis County Courthouse, Commissioners Courtroom (2nd flr), 101 W. Main Street, Waxahachie, Texas at which time the following will be discussed and considered, to-wit:

County Judge: Carol Bush County Clerk: Cindy Polley

Commissioners: Assistant County Attorneys:

Dennis Robinson, Commissioner, Pct. 1 Ann Montgomery-Moran

Bill Dodson, Commissioner, Pct. 2 Lee Auvenshine

Paul Perry, Commissioner, Pct. 3

Ron Brown, Commissioner, Pct. 4

OPENING COURT

County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act.

Motion to Open Court.

Invocation and Pledge of Allegiance – Commissioner Ron Brown, Pct. 4

PUBLIC COMMENT*

CONSENT AGENDA – Consideration and Action:

Administrative:

A1 Approval of Regular Bills, Payroll, and Officers' Reports

A2 August, 2013 Travel Reports of the Texas AgriLife Extension Office

-Mark Arnold, Agriculture

-Page Bishop, 4-H

-Rita Hodges, Family & Consumer Sciences

Financial:

F1 From 010-0653-50807 FM2 - General Exp, 010-0653-50868 FM2 Contract Labor To 010-0653-50909 FM2 Repairs Parts, 010-0653-50915 FM2 Asphalt – Bill Dodson, Commissioner, Pct. 2

F2 From 047-0947-40928 Auction Sale, 047-0947-40087 Forfeiture To 047-0947-50802 Equipment, 047-0947-50811 Auto Purchase – Chuck Laubach, Ellis County Sheriff’s Office

F3 From 010-0653-40928 FM2 Auction Proceeds To 010-0653-50802 FM2 Purchase of Equipment – Bill Dodson, Commissioner, Pct. 2

F4 From 001-0050-50803 Furniture/Fixtures, 001-0050-50809 Auto Repair, 001-0050-50801 Supplies To 001-0050-50805 Conference, 001-0050-50873 Maint/Repair – Mark Arnold, Extension

F5 From 001-0370-50802 Equipment, 001-0370-50804 Postage To 001-0370-50601 Travel, 001- 0370-50801 Supplies – John Bridges, Tax Assessor/Collector

F6 From 005-0703-50807 Gen Misc To 005-0703-50701 Utilities – Paul Perry, Commissioner, Pct. 3

F7 From 012-0755-50807 Fm4/Gen Misc To 012-0755-50915 FM4/Asphalt, 012-0755-50910 FM4/Gas & Oil – Ron Brown, Commissioner, Pct. 4

F8 From 006-0754-40008 RB4/Interlocal, 006-0754-40010 RB4/Sale of Equipment To 006-0754- 50915 RB4/Asphalt, 006-0754-50911 RB4 Gravel, 006-0754-50909 RB4/Repairs & Parts – Ron Brown, Commissioner, Pct. 4

F9 From 001-0210-40719 Chapter 19 State Funding To 001-0210-50800 Chapter 1 Expenditures – Jane Anderson, Elections

F10 Approve refund of overpayment to the following accounts for payment in error:

Refund to be issued to: Account Amount Due

Select Portfolio Servicing, Inc 166173 $3,122.50

DEPARTMENT OF COUNTY DEVELOPMENT

Consideration and action regarding the following presented by Judy Armstrong, Director Department of Development:

2.1 Replat – Duvall Place Addition, lot 1, Paul Proctor, Pct. 4

2.2 Preliminary Plat – Plainview Manor, 51 lots, Bobby Glass, Pct. 4.

PURCHASING

Consideration and action regarding the following presented by Kim Gould, Purchasing Agent:

3.1 Consideration to purchase a John Deere 6105D Cab Tractor from the HGAC Co-operative contract in the amount of $48,288.76 for Precinct 2.

3.2 Consideration and action as may be appropriate to declare the following vehicles/equipment as surplus and dispose of according to TX Local Government Code 263.12 and place on online auction for Precinct 2:

(1) 1987 John Deere Tractor – VIN# L02555G635477

(2) 2002 VALTRA DIESEL CAB TRACTOR - VIN# L38101

3.3 Consideration to declare modular office panels and related items as surplus in accordance with Local Government Code 263.

ADMINISTRATIVE

4.1 Consideration and action to approve an inter-local agreement between Ellis County and North Central Texas Council of Governments (NCTCOG) for the purpose of maintaining current data for the county’s mass notification system. – Joe Stewart, Fire Marshal / Emergency Management Coordinator

4.2 Consideration and action to authorize the County Judge to sign a service agreement with Intrado for release of current 9-1-1 subscriber data to the county’s mass notification system. – Joe Stewart, Fire Marshal / Emergency Management Coordinator

4.3 Consideration and action to approve Interlocal agreement with Navarro County for purchase and transfer of surplus modular office panels and related items. – Bill Dodson, Commissioner, Pct. 2

RECESS TO CONVENE TO EXECUTIVE SESSION

EXECUTIVE SESSION

The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551.

ADJOURNMENT OF EXECUTIVE SESSION

ADJOURNMENT

Signed this the _______ day of September, 2013.

___________________________________

Carol Bush

Ellis County Judge

I, the undersigned, County Clerk of the Ellis County Commissioners Court do hereby certify that the above Notice of Meeting of the Ellis County Commissioners Court is a true and correct copy of said Notice, that I received said Notice, and it was posted at the doors of the Ellis County Courthouse, a place readily accessible to the general public at all times on the _____day of September, 2013 at ____________ a.m./p.m.

Cindy Polley, County Clerk

By__________________________________, Deputy