NOTICE OF MEETING

ELLIS COUNTY COMMISSIONERS COURT

Notice is hereby given that a meeting of the Ellis County Commissioners Court will be held on Monday,

August 26, 2013, 3:00 P.M., in the Historic Ellis County Courthouse, Commissioners Courtroom (2nd flr), 101 W. Main Street, Waxahachie, Texas at which time the following will be discussed and considered, to-wit:

County Judge: Carol Bush County Clerk: Cindy Polley

Commissioners: Assistant County Attorneys:

Dennis Robinson, Commissioner, Pct. 1 Ann Montgomery-Moran

Bill Dodson, Commissioner, Pct. 2 Lee Auvenshine

Paul Perry, Commissioner, Pct. 3

Ron Brown, Commissioner, Pct. 4

OPENING COURT

County Judge will call meeting to order, declare quorum if present, and declare notices legally posted pursuant to Open Meetings Act.

Motion to Open Court.

Invocation and Pledge of Allegiance - Commissioner Paul Perry, Pct. 3

PUBLIC COMMENT*

CONSENT AGENDA – Consideration and Action:

Administrative:

A1 Approval of Regular Bills, Payroll, and Officers' Reports

A2 Consideration and action to declare the following forfeited vehicles as surplus and allow sale through an internet auction site: 1) 2002 Cadillac VIN# 3GYEK63N42G240820, 2) 2000 Cadillac VIN# 1G6KD54Y1YU289844, 3) 1999 Mitsubishi VIN# 6MMAP47P2XT004351, 4) 1995 Suburban VIN# 1GDEC16K2SJ724860, 5) 2000 Ford F-150 VIN# 1FTRX17L7YNB61226, 6) 2000 Ford Explorer VIN# 1FMZU63P6YZB64010 7) 2000 Chevy Tahoe VIN# 1GNEC13T5YJ105459, 8) 1995 Acura VIN# 1JH4DB7651SS01422, 9) 2003 Chevy Tahoe VIN# 1GNEC13Z43R198991, 10) 1999 Ford F-150 VIN# 1FTZF1721XKB59675. – Chuck Laubach, Ellis County Sheriff’s Office.

A3 Consideration and action to renew a one year interlocal agreement with DPS, Reprographics and Distribution Services to allow the Ellis County Sheriff’s Office to purchase various DWI test kits required for evidence processing. – Chuck Laubach, Ellis County Sheriff’s Office.

A4 Approval of the Official Minutes of the Ellis County Commissioners’ Court regular meetings dated July 22, 2013, July 26, 2013, July 29, 2013, & August 8, 2013.

.

Financial:

F1 From 001-0611-50809 Auto Repairs To 001-0611-50805 Conference – Roy Callender, Constable, Pct. 1

F2 From 001-0360-50703 DA-Telephone, 001-0360-50799 DA-Copier, 001-0360-50802 DA-Equipment, 001-0360-50811 DA-Auto Insurance To 001-0360-50853 DA-Legal Research. – Patrick Wilson, County & District Attorney

F3 From 001-0140-50560 Compensatory/Fringe Liability To 001-0380-50501 Salary, 001-0380-50553 Fica/SS, 001-0380-50554 Retirement, 001-0385-50501 Salary, 001-0385-50553 Fica/SS, 001-0385-50554 Retirement. – Carol Bush, County Judge

F4 From 009-0602-50802 FM1 Equipment, 009-0602-50906 FM1 Culverts, 009-0602-50913 FM1 Chemicals To 009-0602-50911 FM1 Gravel. – Dennis Robinson, Commissioner, Pct. 1

F5 From 001-0612-40968 Emissions Income Grant To 001-0612-50802 Equipment. – Terry Nay, Constable, Precinct 2

PURCHASING

Consideration and action regarding the following:

1.1 Consideration to accept a reimbursement check in the amount of $5,088.00, for damage to a bridge in Precinct 2, accident dated 06/24/13 from Larry Dlabaj.

1.2 Consideration to declare the following items as surplus to be disposed of in accordance with Local Government Code §263: #300018 International welding truck 1985, #40037 Ferguson SP912 pneumatic roller packer, stripped axel 1996, #30078 Ferguson SP912 pneumatic roller packer 1993.

1.3 Consideration to declare the following items as salvage to be disposed of in accordance with Local Government Code §263: chain-link fence, flag poles, 8-3x20 panels, parking lot pole lights, fuel tank, lift basket, lift forks, Ice O Matic ice machine.

1.4 Consideration to award RFP-2013-009 Inmate Phone Service contract to Infinity Networks for a period of 3 years beginning 10/01/2013 through 09/30/2016 with two (2) one (1) year renewal options.

1.5 Consideration and approval for the Purchasing Agent to send a letter of non-renewal notice to Securus Technologies to include a request for month-to-month continued service agreement.

ADMINISTRATIVE

2.1 Extension Interpretative Event for Commissioners’ Court presented by Donald Kelm, District Extension Administrator and Extension staff.

2.2 Consideration and action to approve replacing the Presiding Judge for the November 5, 2013 election in combined precincts 102, 103, 104, and 105 Midlothian Conference Center, 1 Community Way, Midlothian, Texas from Kenneth Rowland to Rebecka Fowler. – Jane Anderson, Election Administration Office.

2.3 Consideration and action to approve three (3) joint election agreements between Ellis County and (1) Buena Visa Bethel Special Utility District, (2) City of Glenn Heights, and (3) Palmer Independent School District. Each jurisdiction is requesting to be placed on the Ellis County November 5, 2013 ballot in their respective voting precinct for early voting and Election Day. – Jane Anderson, Election Administration Office.

2.31 Consideration and action to rescind minute order number 268.13 from Commissioners’ Court dated August 12, 2013 regarding setting the date, time and location of the public hearing on the proposed budget for Budget FY 2013-14.

2.4 Consideration and action regarding rescheduling the date, time and location of the public hearing on the proposed budget for Budget FY 2013-2014, pursuant to Texas Local Government Code §111.007, as follows:

Monday, September 23, 2013, 3:00 PM

Ellis County Commissioners Courtroom

101 W. Main St.

Waxahachie, TX 75165

2.41 Consideration and action to rescind minute order number 269.13 from Commissioners’ Court dated August 12, 2013 regarding discussing the tax rate for Budget FY 2013-14 and take record vote to place the proposal to adopt the rate at a future meeting.

2.5 Consideration and action regarding discussing the tax rate for Budget FY 2013-14 and take record vote to place the proposal to adopt the rate at a future meeting, pursuant to Texas Tax Code §26.05(d) as follows:

Monday, September 23, 2013 at 3:00 PM.

Ellis County Commissioners’ Courtroom

101 W. Main St.

Waxahachie, TX 75165

2.6 Consideration and action to schedule two (2) public hearings to discuss setting the proposed tax rate for the Budget FY 2013-2014, and setting time and location of such public hearings, pursuant to §26.06 Texas Tax Code, as follows:

Wednesday, September 11, 2013, 3:00 PM

Ellis County Commissioners Courtroom

101 W. Main St.

Waxahachie, TX 75165

And

Monday, September 16, 2013, 10:00 AM

Ellis County Commissioners Courtroom

101 W. Main St.

Waxahachie, TX 75165

2.7 Consideration and action to authorize County Judge to enter into contract 2014-001287-00 for The Department of State Health Services Cities Readiness Initiative Program.

2.8 Consideration and action to adopt the Indigent Health Policy effective September 1, 2013 through August 31, 2014. – Anne Price, Human Resource Director

2.9 Consideration and approval of Work Order under Interlocal Agreement with City of Maypearl to patch potholes on West Second Street. – Paul Perry, Commissioner, Pct. 2

2.10 Discussion regarding status update on radio tower and potentially leasing space to other law enforcement agencies.

2.11 Consideration and action to ratify the Movie Location Agreement between Ellis County and Painless Television, Inc. for filming that took place at the historic courthouse on August 22, 2013.

2.12 Discussion regarding the relocation of the Attorney General IV-D Court from 109 W. Franklin St, Waxahachie, TX 75165.

RECESS TO CONVENE TO EXECUTIVE SESSION

EXECUTIVE SESSION

The Commissioners Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters listed in this agenda, in the order deemed appropriate, as authorized by Texas Government Code 551, or to seek the advice of its attorney and/or other attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Texas Government Code Chapter 551 or as otherwise may be permitted under 551.

ADJOURNMENT OF EXECUTIVE SESSION

ADJOURNMENT

Signed this the _______ day of August, 2013.

___________________________________

Carol Bush

Ellis County Judge

I, the undersigned, County Clerk of the Ellis County Commissioners Court do hereby certify that the above Notice of Meeting of the Ellis County Commissioners Court is a true and correct copy of said Notice, that I received said Notice, and it was posted at the doors of the Ellis County Courthouse, a place readily accessible to the general public at all times on the _____day of August, 2013 at ____________ a.m./p.m.

Cindy Polley, County Clerk

By__________________________________, Deputy